MED SPA CRM INTEGRATION.
Eliminate front-desk data entry entirely. ProProfile AI voice and SMS agents pipe confirmed consultations, patient notes, and call transcripts straight into your existing clinical software.
Med spa CRM integration connects autonomous telephony and AI voice receptionists directly with aesthetic practice management software. By passing authenticated webhook payloads and utilizing REST API endpoints, call recordings, patient intent data, and confirmed consultation requests are delivered into your clinic's CRM workflow without manual data entry. Connections to specific platforms like Boulevard, Zenoti, Vagaro, or Jane App depend on vendor API permissions and are confirmed during onboarding.
DATA-FLOW PIPELINE
SUPPORTED PLATFORMS & ONE-WAY CRM PUSH
- GoHighLevel & HubSpot: Complete CRM pipeline stage progression, contact creation, tag automation, and SMS follow-ups.
- Boulevard & Zenoti: One-way push of consultation requests, client profile notes, and call transcripts via vendor APIs.
- Vagaro & Jane App: Consultation intake delivery, patient contact records, and automated notification dispatch.
- Platform Availability: Direct connections to specific practice software depend on vendor API permissions and are confirmed before launch.
BETA CONNECTORS & CUSTOM APIS
- Aesthetic Record (Candidate): Custom charting and notification integration evaluated per clinic setup.
- PatientNow & Nextech (Candidate): Consultation request sync via custom secure webhook endpoints evaluated per clinic.
- Custom Webhooks (REST API): JSON payload delivery of transcripts, recordings, and intake data to any modern webhook-enabled practice software.
EXPLORE RELATED GROWTH INFRASTRUCTURE
CLEAR ANSWERS FOR CLINIC OPERATORS
Which med spa CRM platforms does ProProfile support?
ProProfile is built on Vapi, Telnyx, GoHighLevel, and n8n. Inbound bookings and call transcripts push directly into your CRM. Connections to platforms such as Boulevard, Zenoti, Vagaro, or Jane App depend on vendor API permissions and are confirmed before launch.
How does data flow between the AI voice receptionist and our CRM?
When a call concludes, the AI passes structured JSON payloads containing caller name, phone, procedure interest, selected appointment timestamp, call transcript, and audio recording URL directly into your CRM via secure webhooks.
Will this replace my front desk?
No. It covers after-hours, weekends, and peak-hour overflow so your team focuses on in-clinic patients instead of fielding repetitive phone calls.
How much does the system cost and what is the guarantee?
$2,500 one-time deployment fee, plus monthly AI infrastructure billed on actual usage. If our system does not book 5 new patient consultations in your first 30 days, we keep working for free until it does.
What is the onboarding and deployment timeline?
ProProfile provides a 14-day done-for-you deployment. We configure your clinic scripts, connect your CRM calendar, test call routing, and ensure your system goes live with zero disruption to front-desk operations.
Does integration require replacing our current software?
No. ProProfile is designed as an infrastructure layer that overlays and integrates with your existing software stack. You keep your current CRM, phone numbers, and workflows.
Is patient data protected during the transmission?
Yes. All data transmissions occur over encrypted TLS 1.3 tunnels using cryptographic webhook signatures. No unencrypted patient contact data is stored on public endpoints.
CONNECT YOUR CRM TO AN AUTONOMOUS RECEPTIONIST
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